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Managing payroll is a full-time job. You have to worry about paying and filing payroll taxes, meeting state and federal requirements, tracking employee hours and personal time, benefits, and, of course, actually paying your employees. It's a process that many organizations struggle with, no matter how many employees they have. To make the whole process easier, many companies rely on payroll services and software.
Intuit's payroll service is available in three different packages, making it easy to find a program that meets both your needs and budget. Features and price vary according to which package you choose.
One of the greatest features of any payroll service is automation. This allows you to pay your employees on time and accurately, two things that any employee appreciates.
The Intuit payroll system communicates easily with QuickBooks, which is also an Intuit product, making it easy to integrate your bookkeeping and payroll. The features and benefits vary according to the program you choose, but at the minimum you get printed checks or direct deposit (at no extra charge) for all employees and contractors, as well as live support.
If you upgrade to the next tier, Intuit payroll calculates state and federal payroll taxes and automatically completes the required tax forms. You have the option to make payments manually or electronically. Intuit's top tier payroll product does all of the above as well as guaranteeing your tax payments are correct. Plus, it processes and prints employee W-2 tax forms.
Another benefit of Intuit is that it automatically updates as labor laws change at both the state and federal levels, including poster compliance. Intuit also offers its users tips and tools to aid them in attracting and retaining the best employees.
There is no limit to the number of payrolls you run each month, and you may also offer your employees pay cards. Employees choosing this option get a prepaid debit card, with paychecks deposited directly to the card.
One thing Intuit does not include with its payroll service is check signing or stuffing.
Pricing for Intuit's payroll software varies depending on which plan you choose and the number of employees and contractors on your payroll. All plans include a flat monthly rate that ranges between $20 and $99 per month, plus a per employee charge of $2.
Intuit offers three plans: Basic, Enhanced, and Full Service.
The Basic plan is a straight payroll plan that allows you to print paychecks or perform direct deposit for employees and 1099 contractors. You get live support, but there are no tax services included. The base fee is $20 per month for the first six months, increasing to $25 per month starting with month seven. Or, you can take advantage of Intuit's discounted fee for paying for a full year in advance, at the rate of $18.75 per month. The per employee charge is $2.
The Enhanced plan costs $31.20 per month for the first six months, plus $2 per employee. After six months, the fee increase to $39 per month, but you can get it for $29.25 per month if you pay for a year in advance. Enhanced features include everything found in the Basic plan as well as:
- Calculates all state and federal payroll taxes; you make all tax payments
- Automatically completes all federal tax forms and some state tax forms
- Option to pay payroll taxes electronically
- Sends income tax email reminders
- Allows employees to print W-2 forms
The Full Service plan is exactly what it sounds like – it includes the full suite of Intuit payroll features. In addition to the features found in Enhanced, you get:
- Complete and file all federal, state, and local tax forms
- Guarantee that tax payments are correct and timely
- Guarantee that Intuit pays any tax penalties resulting from an Intuit error
- An Intuit employee enters all initial employee data into the system
- Processing and printing employee W-2 forms
The cost is $79 per month for the first six months, increasing to $99 per month after that, plus $2 per employee. Intuit does not offer an annual pre-pay discount for the Full Service package.
Intuit also offers a package that combines its payroll program with QuickBooks Online. This comes in two levels:
- QuickBooks Online plus Enhanced ranges between $20 and $32 per month for the first six months, plus $5 per employee. The per-month price increases to $40 to $65 after six months.
- QuickBooks Online plus Full Service payroll ranges between $47 and $59 per month for the first six months, plus $5 per employee. The per-month price increases to $95 to $120 after six months.
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